Phonemos User Guide

Phonemos Release 2026.05

Frank Wesneck / Pexels

This release adds Gantt Charts for visual project management and a stable REST API to automate Phonemos operations. Also it streamlines how you can create topics by allowing you to use templates for them and gives you additional data field types.

Version 2982

New Features ✨

Gantt Chart

Phonemos now supports creation of Gantt charts based on page metadata. The Gantt chart is fully connected with the data, so it will always stay up to date. It supports task hierarchies, dependencies between tasks, task progress (percent or calculated) and can be directly edited via dragging the tasks around (if you enable it).

 

Each line in the Gantt Chart is a Phonemos page that has the dates set as metadata.

Stable REST-API

Phonemos now has a documented and stable REST-API you can code against to automate task. See the documentation and the swagger specification.

The existing GraphQL API (private) does remain accessible as before, it will not be replaced. The difference relative to the REST-API is that we do not guarantee that the GraphQL API is stable across Phonemos versions. But it does offer more functions (as it is what we are actually using internally for everything).

Note that you’ll need to create a Service Accounts (Technical Users) to access to API.

Note: For AI-Integration it’s usually better to use Phonemos' integrated MCP server, see Connecting to the Phonemos MCP Server.

Topic Templates

When creating a topic you can now chose a template to create the topic from. This allows you to quickly create new topics that already have a scaffolding content in them.

Just use the Create Topic dialog, on the first page it has a new dropdown that will allow you to select the topic to use as a template.

To mark a topic a template use the topic settings under the General (“Use this topic as a template”) section.

Additional Data Field Types

Phonemos now supports Multi Object Reference and Multi User data fields, allowing you to link to multiple other objects and users from a Phonemos page.

Example usage on for Meetings:

  • all participants of a meeting (users) are added to metadata, allowing to easily list all meetings where a specific user has participated in

  • “To Read” list with pages and files in the same topic that should be read before the meeting

 

Improvements

  • Fixed an issue with searching for words that contain a hyphen like “hot-shot”. Before it would not match the actual word, now it will match “hot-shot” and also “hot shot”.

Performance

  • The performance of Record Tables and metadata has been improved significantly

  • Changing permissions on instances with many topics and users is now faster

Inline Code

  • Fixed problem with searching for snake case style code (e.g. Get-Object)

  • Language of code fragments is now auto detected in editor

  • Fixed an issue where imported code fragments were missing newlines

Import / Export

  • Now Confluence 10.x is supported as a migration source.

  • Details on an error in an export are now directly show in the Export dialog.

  • Metadata now gets exported into Phonemos Archives

Fixes

  • Copying a page with a title image now also copies the title image

  • Description of a card now shows the correct cursor and inline links in the description now work properly

  • Problem with the MCP server for multi-site Phonemos instances

  • Converting of images to inline images within bullet point list now works correctly

  • Fullscreen view of PlantUML, Math and Mermaid diagrams now shows the chosen diagram instead of the first one on the page.